| 1 | Department Contact Person | Customer Contact Person fills in REQUEST FOR ARCHITECTURAL AND /OR CONSTRUCTION SERVICES complete with billing account number and authorized signature. Hospital departments require additional signature of cognizant Administrator or Director of Nursing. |
| 2 | Cost Control Manager | Determines status of request - E.O or S.J., assigns project number by recording information into Project Log. |
| 3 | Manager Project Control | Assigns Designer to Project |
| 4 | Cost Control Manager | Returns copy of request form to Customer Contact Person including additional information of Project number and name of Project Leader. |
| 5 | Designer | Contacts Customer Contact Person within 5 working days after receipt of request to schedule initial project meeting. Identifies customer’s project schedule needs and expectations. Evaluates current design load of in-house and outside resources in comparison to customer expectations. |
| 6 | Designer | Determines Project Design Team (In-house design, outside Architect, mechanical, electrical consultants etc.) and involves them in meetings as required. |
| 7 | Designer / Project Design Team | Completes Schematic Design using simple drawings and/or Project Scope Checklist completes review and approval process with Customer Contact Person, works with Cost Control Manager to develop Approval for Design document. |
| 8 | Cost Control Manager | Completes Approval for Design document, enters budget amount and Admin Date in Project Log, reviews budget with Director of Facilities and Engineering. |
| 9 | Clerk | Distribution of copies of Approval for Design document
|
| 1 | Project Control |
|
| 2 | Designer | Submits Campus Design and Construction Request for Delegation document for projects over 10K. Includes Board of Trustees submittal for projects over 45K (Total construction cost) |
| 3 | Designer, Project Supervisor |
|
| 3, 4, 5 | Designer | Manages design, departmental, institutional and regulatory review of project to meet budget, schedule. |
| 6 | Designer / Project Supervisor | Designer schedules Final Project Review meeting (Plan Check) and prepares Project Start Up Sheet. Project Supervisor conducts meeting. |
| 7 | Designer, Project Planner | Designer makes any minor changes noted during Final Project Review meeting, forwards Project Start Up Sheet to Project Planner who gathers bids and delivery information as required by the project. |
| 8 | Cost Control Manager, Project Planner, Project Supervisor | Develop Final Project Estimate (Approval for Construction). |
| 9 | Clerk | Distribution of copies of Approval for Construction document
|
| 1 | Project Control | Receives signed Approval for Construction document; copies distributed to:
|
| 2 | Project Supervisor | Reviews bids and awards contracts |
| 3 | Cost Control Manager, Project Planner, Project Supervisor | Establish construction schedule |
| Project Supervisor | Reviews construction schedule with Customer Contact Person, establishes construction progress meeting schedule with Customer Contact Person | |
| 4 | Project Supervisor | Constructs project giving special attention to budget, schedule and required inspections |
| 1 | Project Supervisor | Conduct Substantial Completion Inspection |
| 2 | Project Supervisor | Complete all items on Substantial Completion inspection form |
| 3 | Project Supervisor | Gather project sign off signatures from requesting department representative, Campus Design and Construction and project designer. Turn in As-Built drawings to Manager Project Control and get sign off. Deliver "O & M" manuals to Staffing Supervisor(s) and get sign off. Schedule any necessary training with Staffing Supervisors. |
| 4 | Project Supervisor | Turn in signed Project Close Out Form into Support Services Clerk (Project Log). |
| Support Services Clerk (Customer Evaluation) | Send Project Evaluation Form to Department | |
| Design Secretary | Compile Project Evaluation Form information. |